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CEO Assistant

1. About Us

NanoFrontier is a research-driven startup built around a proprietary nanoparticle generation technology developed over many years at Tohoku University. We provide end-to-end, in-house capabilities—from material design to mass production and quality assurance—for materials used in energy, environmental, pharmaceutical, and other fields. We also offer contract manufacturing of nanoparticles and technology licensing, and are rapidly advancing joint research and PoC projects with manufacturers and academic institutions from Sendai (main base) and Tokyo (collaboration base).

2. Role & Responsibilities

This role creates an environment where the CEO can focus on the company’s future vision, and maximizes the speed of business execution. You will support the CEO’s entire decision-making process: optimizing schedules and tasks, designing internal and external communication, and organizing the information needed for management decisions.

What You’ll Gain

  • Work closely with the CEO and grow while seeing the full picture of the business
  • Be directly involved in building an organization from 0→1 at a deep-tech startup
  • Work remotely, from wherever you are

3. Key Responsibilities

  • Schedule & task management: Optimize the CEO’s schedule, coordinate meetings, and organize priorities so the CEO can focus on key decisions
  • Internal & external communication: Handle communication with internal and external stakeholders on behalf of the CEO
  • Document preparation & research: Assist in preparing management meeting materials, proposals, and reports; gather and organize the information the CEO needs to make decisions
  • Meeting operations support: Own the full cycle from agenda preparation and minutes to follow-up on decisions
  • Management administration support: Broad back-office support for running the organization, including invoicing and contract paperwork and various applications and filings

4. Requirements, Skills & Experience

Required

  • Alignment with NanoFrontier’s business and mission
  • Willingness to learn, on your own initiative, the technical knowledge needed to understand the business
  • Self-direction: someone who thinks and acts proactively rather than waiting for instructions
  • Ability to multitask and move several workstreams forward at once
  • Experience using SaaS tools such as Notion and Slack

Preferred

  • Aspiration toward a future career in corporate planning, business development, or similar
  • Corporate planning experience at a consulting firm or operating company
  • Experience using AI tools (ChatGPT, Claude, etc.) in daily work
  • Business-level English (able to handle email and meeting coordination with overseas partners)

What We’re Looking For

  • Someone interested in “the executive’s perspective”
  • Someone who can set up lightweight rules and keep improving them (a system that works beats perfectionism)
  • Someone who enjoys the constant change of a startup
  • Someone who can design minimal yet sufficient controls with security and compliance in mind

5. Location & Work Style

  • Location: Sendai or Tokyo (negotiable)
  • Employment type: Full-time employee / Contract employee / Independent contractor (negotiable)
  • Work style: Hybrid (4 days per week; a few hours a day is fine)
  • Work hours: Full flex (core hours 10:00–16:00)

6. Benefits & Welfare

CategoryDetails
Holidays & Leave・Complete 5-day workweek
・Annual paid leave
・Year-end and New Year holidays
InsuranceComplete social insurance coverage
HousingCompany-leased housing system available
PC & IT ToolsPC provided. ChatGPT usage covered by the company.
Other necessary IT tools available through consultation and application
Career DevelopmentSupport for qualifications, technical books, exam costs, etc.
Grant IncentivesIncentive design for grant acquisition
Relocation SupportFor relocation from Tokyo to Sendai: Up to 1 million yen relocation bonus through the Sendai City relocation support program
For relocation from other regions: Under consideration

7. Selection Process

  1. Casual interview: 30–60 minutes
  2. Technical interview & discussion: 60+ minutes
  3. Offer interview & final decision

※ Results for each step of the selection process will be provided within 3 business days as a rule. Steps may be omitted depending on the candidate’s circumstances.

8. Company Information

  • Company Name:
  • NanoFrontier Inc. (Headquarters: Room 215, Material Solutions Center (MaSC), Tohoku University, 2-1-1 Katahira, Aoba-ku, Sendai-shi, Miyagi Prefecture)
  • Corporate Philosophy:
  • “Toward a society where all resources circulate smoothly and are utilized in optimal forms”
  • Business Areas:

(1) Research, development, manufacturing, and sales of reagents and functional materials using organic nanoparticle technology

(2) Contract manufacturing of organic nanoparticles and provision of related technologies

(3) Technology licensing and technical consulting in the field of organic nanoparticle technology

(4) All businesses incidental to the above

9. How to Apply

Please prepare the following documents and apply through the application form below.

  • Resume (with photo)
  • CV / work history
  • Portfolio or list of research achievements (optional)